Minutes of the annual general meeting held on Tuesday 15th May 2018
Present Cllrs. Dr. S. Dawson,(chairman) M. Turville-Petre, D. Harrod.
Dist Cllr. D. Young. Four members of the public. J.Stibbons(clerk)
The meeting opened at 7.30pm
1. To elect the chairman for the coming year. It was proposed by Cllr. Turville-Petre that Cllr. Dawson should continue in the chair. This was seconded by Cllr. Harrod.
2. Apologies None
3. Declarations of Interest None
4. The Minutes of the meetings held on 6th March 2018 , having been previously circulated, it was agreed by the members that these were a true and accurate records of those meetings. The chairman then signed both copies of the minutes.
5. Matters arising from the minutes Enquiries and complaints regarding the low flying of helicopters has had a very unsatisfactory reply.
6. Reports. (Dist. Cllr.D. Young) Following the review by the Boundaries Commission, at the next election in May 2019, the number of councillors will be reduced from 48 to 40. A new Coastal Ward will cover parishes from Weybourne to Stiffkey.
A review of the Conservation Areas of Cley and other parishes along the Glaven Valley has commenced. Meetings with the relevant parish councils are expected to be undertaken in due course.
Cabinet in April agreed to maintain the Big Society Fund for a further year with a budget of £225,000.
Our current head of Planning, Nicola Baker, is leaving us in June. Her replacement is to be Phillip Rowson, who currently leads the Development Management team at Waveney and Suffolk Coastal District Councils.
The council has now received the sum of £46,000 that was the first instalment (half) of the agreed S106 contribution of Bard Hill barns In view of the financial information provided, the case has now been closed.
There has also been approval for a grant for Community Transport.
(County Cllr. S. Butikofer) Norfolk has the longest section of beach in the U.K and five of these have won the Blue Flag award.
Norfolk County Council are not returning any money to North Norfolk District Council for second homes.
A consultation has been launched on the western link of the Norwich bypass. There is an on-line petition.
A survey of mobile phone coverage has been completed. The results of the survey are on line. Poor reception areas will try to have extra masts erected.
7. Village Green. Cars are parking on the triangle. Some new posts are to be installed.
8. Playing Field. The field is being inspected regularly on a rota. The annual inspection by RoSPA will be carried out in June. The Salthouse Party is being planned for Sunday 12th August and helpers would be welcome.
9. Salthouse Heath. Work is in progress to finalise the constitution. A reply from the chairman is awaited.
10. Risk Management An updated risk management was presented to the meeting. It
was proposed by Cllr. Turville-Petre that this be formally adopted. This was seconded by
the chairman and carried.
11. General Data Protection Regulations. The terms of reference for the Salthouse Data
Protection committee was discussed and it was agreed that these terms of reference
should be adopted by the parish council.
12. Financial matters.
Audit The Certificate of Exemption was approved by the members and signed by the
chairman and Responsible Financec Officer.
The Annual Governance statement was agreed by the meeting and signed by the
chairman.
The accounting statement was reviewed by the committee and approved. The chairman
signed the accounting statement.
Current account balance at 15th May 2018 was £9115.07
The following invoices were approved for payment and cheques signed:-
Internal Auditor Carry out audit £30
NALC Subscription £85.23
Environment Agency Drainage rate £33.13
Zurich Municipal Insurance £426.38
13. There was no correspondence.
14. Matters for information or the next agenda.
A question was asked why the Victory Housing are selling a council house in Sandy Lane. It was
felt this should be let to a tenant who could not afford to buy.
There being no further business the chairman closed the meeting at 9.11pm
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